Administrative Sanctions

Students may use the Service Verification and Reflection Form if they are looking to submit work pertaining to this specific sanction

Students may use the "catch all" Sanction Submission Form for any other work pertaining to the completion of sanctions (E.g. Educational interviews, proof of program attendance, reflective exercises)

Because each violation of the College’s Community Standards is different, involving different factors and individuals, it is difficult to prescribe standardized sanctions for all violations. Students can expect the assignment of a status sanction in cases where there is one or more finding of in violation. The five status sanctions are the following:

1. College Warning: A college warning is formal written notification to the student that their behavior constitutes a violation of the College's Community Standards. Any additional violations may result in further institutional action.

2. Residence Hall Probation: Residence Hall Probation is a defined period of time (typically a semester's length which is sixteen weeks) during which a student must demonstrate their willingness and ability to comply with the College's Community Standards. Any violations during this period may result in additional institutional action which may include one or more weekend removal(s) from all College residence halls. 

3. College Probation: College Probation is an indefinite period of time where a student is given the opportunity to modify problematic behavior and demonstrate a positive contribution to the College community in an effort to regain specific privileges and/or return to "good disciplinary standing" with the College. After six months (unless otherwise noted in a student's decision letter) from being placed on College Probation the student may apply for a review of the their probationary status by completing this College Probation Review Request form. The student will need to demonstrate significant contributions, both of an academic and co-curricular nature, to the College community. Following a comprehensive review of the student's request, it will be determined if the student will continue on probation or if the probation is lifted. This decision is final and not subject to appeal. If it is decided that College Probation will continue, the student may re-apply in another six months after the decision.

College Probation is a serious matter. While on College Probation, there are certain privileges not afforded to a student. A record of College Probation will likely preclude a student from certain types of on-campus employment and/or from receiving permission to live off-campus and/or study abroad. While on College Probation, there is the possibility of suspension or expulsion if the student is again found in violation of the College's Community Standards Process and Procedures, regardless of the nature of the violation.

4. College Suspension: Suspension prohibits the student from attending the College of the Holy Cross and from being present on college property or at any college-sponsored program or event for a specified period of time. Students who are suspended forfeit the credits of the semester within which the suspension is effective and are not entitled to any refund. Students who are suspended must complete all other assigned sanctions prior to petitioning for reenrollment. Suspensions are noted on the student’s permanent education record.
5. College Expulsion: Expulsion is the permanent separation of a student from the college.  Expulsions are noted on the student’s permanent education record.

Other available sanctions that accompany a status sanction include, but are not limited to:

Off-Campus Warning: Any subsequent violations of the College's Community Standards for a student residing at an off-campus property may result in a status of Off-Campus Probation, additional educational sanctions, assessments and/or the revocation of off-campus living privileges altogether which would accompany a requirement that the student return to on-campus housing for the duration of the academic year.

Off-Campus Probation: Any additional violations of the College's Community Standards will likely result result in a requirement that a student return to on-campus housing, with all associated housing costs added to their bursar account.

Alcohol or Drug Education: Students found in violation of the alcohol or drug policies may be sanctioned to complete an educational assignment related to substance use / abuse.

Loss of Privileges: Denial of specified privileges for a defined period of time (e.g. guest, computer, housing lottery, residence hall occupancy and/or visitation, dining services, representing the college at an athletic event, co-curricular activity, work study job). Restricting participation in events such as senior week etc.

Assessments: A monetary fee may be assigned and is to be paid via check (made payable to College of the Holy Cross) or exact cash only. 

Restitution: Compensation for loss, damage or injury. This may take the form of appropriate service, monetary, or material replacement.

Community Restitution: Community Restitution is uncompensated work / service on campus or off at a non-profit community services agency. Students assigned community restitution must also complete a reflection paper on their experience.

Educational Project: Completion of a project or research / reflection paper with a topic area determined according to the specific circumstances of one's violation(s).

Administrative Relocation: Requirement to relocate to another residence hall room or building.

No-Contact Order: A No-Contact Order may be imposed in instances where it is determined that a student poses a potential threat to another, to maintain general order on campus, and/or to prevent any escalation of an existing conflict. It does not, on its own, indicate that a violation of College policy has occurred and does not constitute any admission of responsibility. These administrative directives are generally reciprocal, specific to persons and/or locations, and prohibit students from having any further direct or indirect contact with one another and/or with any number of individuals under any circumstances (e.g., e-mail, mail, telephone, social media, in-person, in writing or via any contact through a third party, etc.). A No-Contact Order may be imposed regardless of whether or not a Community Standards matter is pending. Failure to comply with the terms of a No-Contact Order constitutes a violation of College policy and may result in an interim removal from the residence halls and/or campus property.

Cancellation of Housing Agreement:  Revocation of residence hall privileges for a defined period of time, after which the student is eligible to return to the residence halls. Conditions for readmission may be specified.

Note: Failure to comply with the terms of an imposed disciplinary sanction.  Noncompliance with or failure to meet the terms of a sanction imposed at any discipline hearing may result in residence and/or college suspension or loss of college privileges. Participation in residence hall room selection and/or class registration may also be delayed for noncompliance.