Holy Cross offers students numerous ways to volunteer and serve. Government and Community Relations offers students a chance to serve through a paid internship. GCR provides students with real-life opportunities to live the Jesuit mission of service for and with others through its placement of students as interns or tutors with local organizations. The mission of each organization that we partner with is to better the community in some capacity - whether it be through food justice, voter engagement, ending poverty, access to and success in higher education, women's health, or community engagement (to name just a few). If you are looking for a job, and are work study eligible as determined by the Financial Aid Office, GCR may have the perfect position for you!
How to Apply
GCR provides students with real-life opportunities to live the Jesuit mission of service for and with others through its placement of students in roles as interns or tutors with local organizations. The mission of each organization that we partner with is to better the community in some capacity - whether it be through food justice, voter engagement, ending poverty, access to and success in higher education, women's health, or community engagement (to name just a few).
The intern and tutor positions offered through GCR are available to students who are federal work study eligible. (Students who are unsure of their status should contact the Financial Aid Office for verification.)
To view current positions and to apply, please go to the Student Employment Guide on the HC website. (Use your HC username and password to log in.) Positions offered through GCR appear in the Guide with the prefix "GCR" before the job title.
During the academic year, the number of hours per week varies by position, but the average is 5 hours per week, not to exceed 25 weeks. The current hourly rate is $12.30. It is the student’s responsibility to set up a work schedule with the supervisor, taking into consideration his/her class schedule, and the number of hours authorized by GCR. There is no paid credit for missed time, sick time, or meal breaks; there are no vacation or holiday time available. We request that organizations do not schedule you to work during exam weeks. According to Massachusetts Law, employees must receive a 30-minute break after six hours of working.
Required Forms for Employment
New student employees who have not previously worked on campus must complete the following forms.
A student employee must complete an I9 form prior to working or within the first three (3) days of employment to verify that he/she is authorizedto work in the United States. If a student is unable to provide documentation of his/her eligibility to lawfully accept employment in the United States, the individual may not be employed or the individual’s employment must be terminated. Completion of an I9 Form requires acceptable documents for identification. Please refer to the listing of acceptable documentation on the I-9. You can also obtain information about Form I-9 from the USCIS Web site at www.uscis.gov/I-9Central, by e-mailingUSCIS at I-9Central@dhs.gov, or by calling 1-888-464-4218. For TDD (hearing impaired), call 1-877-875-6028.
All new hires must complete Form W-4 before receiving their first paycheck. This form includes information on marital status, number of dependents, and designated additional withholding amounts. If you have difficulty completing the W-4 form, you might want to check out this IRS article about Calculating Your Withholding Allowance. The form may be completed online.
Once a student completes a Form I9 and Form W-4 at Holy Cross, he/she will not be required to complete them again. (Although a student may change withholdings at any time via the W-4 form.)
Work Study Progam-Student Payroll Authorization Form
GCR is part of a pilot program that allows us to submit this form online for the student. Should there be any processing problems with this, someone from our office will contact you.
Depending on your position, you may be required to complete a CORI form in order to meet requirements of the organization you are working for through GCR. (All tutors will be required to complete this form)
The Massachusetts Department of Elementary and Secondary Education has been certified by the Criminal History Systems Board (CHSB) to access conviction and pending criminal case data (criminal offender record information, or CORI) for the purpose of screening prospective and current holders of educator licenses awarded by the Department of Elementary and Secondary Education. The Department also is authorized to access CORI conviction data in the context of investigations and proceedings relative to the decertification process. CORI checks are part of a general screening process for licensure and may be conducted by the Department of Elementary and Secondary Education as a condition of educator licensure.
Things to Know if You Get the Job
How to get paid:
GCR submit student time cards to the payroll department each week to authorize payment. As a student intern, you must complete a time card for each week that you work. Time cards are to be completed* and return to GCR, Hogan 522, by 12 pm Monday following the week in which you worked (to receive payment by Friday following the week in which you worked). Completed time cards include your signature on the front of the card, and your supervisor's signature on the back. Time cards submitted after the due date, or are incomplete may result in a two-week delay in the issuance of a paycheck. Please make sure that your time cards are completed accurately as they are considered legal documents.
Note: Time used to travel to and from a work location is not paid for, and should not be included in your daily hours. Work study students are not eligible for vacation, sick, or benefits.
If a student does not receive a paycheck (or direct deposit stub), or has a problem with his/her check, they should speak directly to a representative in Payroll in the Controller's Office (O’Kane Hall, Room 159, Monday - Friday, 8:30-4:30)
*Fields to complete:
- Empl ID = HC ID#
- Employee Name= First Last
- Date=Weekending date, which is the Saturday of work week
- Regular =Sum of hours worked for the entire week
- Sun-Sat= Enter the time you started and ended your shift, i.e. 11am-2pm, and then sum of that shift’s hours, i.e. 4
- Student/Employee Signature=Please sign
- Supervisor Signature; please have your supervisor sign your time card
You may also contact the associate director for help with the process or to answer any of your questions.
You may find it easier and more convenient to have your weekly earnings deposited directly into your bank account. Details are available in the Payroll Office in O'Kane Hall, Room 159. Direct deposit will save you trips to the bank, and your money will be more quickly available for use