Find information on what materials are required for a committee review.
Required Materials for a Committee Review for Medical, Dental and Veterinary School
The Health Professions Advising Committee seeks to provide applicants with the best possible feedback on their readiness to apply to graduate programs as well as the best possible letters of recommendation. As a result, we require you to submit the following items in the formats described below.
Starting in the Fall, make sure you have:
2. By October 7 in the academic year when you want to be reviewed by the committee, fill out the Health Professions Advisor Request Form (You must log into Google with your g.holycross.edu email account to access form). You must do this in any year you plan to apply, even if you have been reviewed previously.
3. Either created or updated your letter of recommendation spreadsheet with letters you are requesting.
By February 15 in the academic year you want a committee review:
You must submit the following materials to email@example.com. Make sure to have your advisor review your materials well before the due date.
NEW FOR 2020-2021: Items 1-8 must be combined in one PDF document in that order. If the (Fall) steps above are not completed prior to February 15, your file will be delayed.
- A copy of your most recent unofficial Holy Cross transcript.
- Official copies of transcripts for courses taken away from Holy Cross that do not appear on your Holy Cross transcript. (You do not need transcripts for HECCMA or study abroad courses. If the transcript was requested to be sent to Holy Cross, it will be scanned and added to your file for you)
- A cover sheet with your name, contact information, target type of health professions school (M.D., D.M.D., etc.) and recent picture (color headshot) of yourself. Make sure the picture is professional-looking. You do not have to hire a professional photographer but please don’t send in a group party picture with other people cropped out, for example.
- A list of all the courses you have taken at Holy Cross and elsewhere plus the teachers and grades in these courses, organized by semester. Indicate which professors you asked for recommendation letters. Also on this sheet report all standardized test and entrance exam scores you have taken, e.g., SAT, ACT, MCAT, DAT etc. (but not AP, SATII, IB, etc.). We will use this for advising purposes only, and not to rate you. We will not share this information with any institutions you apply to.
- An optional academic notation sheet on which you discuss any grades which you feel need to be explained. Use this to tell us about extraordinary circumstances, e.g., illness, family tragedy, etc. that impacted your ability to perform well in classes.
- A separate sheet listing your extracurricular activities in college, post-college and high school. Please organize this by labeled categories: clinical experience, research experience, volunteer work, other activities, and other professional (work) experience. Indicate the number of hours per week that you have worked or participated and if appropriate who you worked with. Provide a brief (one sentence) description of your involvement and indicate if you solicited a reference letter. For up to four of the experiences that are most meaningful to you, you may provide a short paragraph explaining why it was important to you. View an example of what we are looking for (PDF).
- A personal statement of approximately seven pages in length, double-spaced, in which you introduce yourself to the committee and explain why you are interested in a career in the health professions. Use this to reflect on the important experiences of your life so we understand why you are considering a career in a health profession at this point. You do not have to tell your whole life story. Make sure to work with your advisor on this statement.
- If needed, also supply a sheet that explains how you took a medical school requirement in a non-standard way, for example, meeting the English requirement in a non-English department course, or biochemistry by working in a lab. Use this form (DOC).
View of the list of required materials in PDF format.
Seeking a Second or Subsequent Review
By October 7 in the academic year when you want to be reviewed by the committee, fill out the Health Professions Advisor Request Form (You must log into Google with your g.holycross.edu email account to access form). You must do this in any year you plan to apply, even if you have been reviewed previously.
If you have been previously reviewed by the committee and want to be reviewed again, do not resubmit your original packet; we have the information you submitted in the past. Instead, please provide updates to the items 1-7 (as listed above):
- Your most recent unofficial Holy Cross transcript.
- Official copies of transcripts for new courses taken away from Holy Cross.
- Provide updated cover sheet; see item 1 above. Mark “addendum” and provide the date.
- A list of all the courses you have taken since your last review, plus the teachers and grades in these courses, organized by term. Indicate which professors you asked for recommendation letters and the institutions where you took the courses. Also on this sheet report all entrance exam scores you have taken as in item 2 above.
- Optional short academic notation sheet as in item 3 above.
- An addendum to the list of activities as described in item 4 above. List any new activities (and report activities you have continued) in the format described in 4 above.
- An update and reflection on what you have done since your last review. This should be short, typically two to three pages. Use your statement to reflect on the important experiences since you were last reviewed and how these experiences have impacted your decision to apply to a health professions school or have helped you grow. (Do not edit your original committee personal statement/autobiography.)
Submit the items 1-7 in a single PDF file to firstname.lastname@example.org. The deadline to submit these items to guarantee a review by the committee is Feb. 15. However, if you have applications pending at schools (and are concerned you will not be admitted this cycle), the deadline is extended to May 1 to for a new committee review for reapplication in the next cycle. Otherwise if you reapply we will send the same letter as the previous cycle.
You should also solicit at least one new letter of recommendation (sent to the Health Professions Advising Office as above), as we are reluctant to review your file again without a new letter. If for some reason you cannot obtain a new letter, please speak to your advisor. We will not change our rating without substantial new information, including letters.
Allied Health Programs and Graduate Schools Only (PA, NP, PT, DPharm, Graduate, Post-Baccalaureate programs, etc.)
These programs generally do not accept committee letters or our committee ratings. However, the advisor can send a letter if that is helpful.
Allied health and post-baccalaureate programs usually have their own letter formats and ratings systems and usually require three letters sent from separate (original) addresses. In addition, application deadlines vary widely, and sometimes fall before the committee has a chance to review files. As a result, it simply doesn’t make sense to have a full committee review for most allied health programs and graduate programs. However, some programs do accept letter packets or advisor letters; in these cases, we are happy to provide them.