Finance
The Finance Office is responsible for managing the College’s day-to-day financial operations, annual budgeting and long-term planning, financial reporting and analysis and institutional research.
The Office provides the trustees and senior management with regular updates on financial issues and trends, ensures the College is in compliance with all debt covenants and arranges financing for the College’s strategic initiatives.
Financial Statements & Summaries
Office of the Controller
The office is responsible for the preparation of the annual Financial Report and tax filings and provides timely financial information and analysis to other departments of the College.
Office of the ControllerInformation for Suppliers
Holy Cross has a no-solicitation policy. All vendors must contact the Purchasing Department prior to visiting campus.
Suppliers and service providers interested in working with Holy Cross are encouraged to send company literature and three references to:
Holy Cross
Attn: Purchasing Dept.
1 College Street
Worcester, MA 01610
Our team will review your information and reach out to you when suitable opportunities arise. As a prospective supplier, we extend an invitation for you to familiarize yourself with the process of conducting business with the College of the Holy Cross.
Here are some important details:
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All contracts for goods and services that involve the College's obligations must be signed by an authorized employee with the delegated authority to represent the College. Contracts lacking the signature of an authorized College employee are considered invalid.
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Prior to shipping goods or providing services to the College or its personnel, suppliers must obtain an authorized Contract, Purchase Order or a Purchasing Credit Card (PCard) number, which guarantees payment by the College. Failing to obtain an authorized Contract, Purchase Order or PCard number may result in non-payment of invoices.
Important Policies
The legal name of Holy Cross is "Trustees of the College of the Holy Cross." Trustees of the College of the Holy Cross is exempt from federal income tax as an educational institution under section 501(c)(3) of the Internal Revenue Code.
To request a copy of the Determination Letter from IRS, please email your request to purchasing@holycross.edu.
Holy Cross is exempt from state sales and use taxes on goods and services in a variety of states. When you make a purchase on behalf of the College, the vendor typically will request that you provide a Sales Tax Exempt Certificate.
Download a copy of the State Exemption Certificate.
To request a copy of the College's W-9, please email purchasing@holycross.edu.
Holy Cross follows the procurement requirements of OMB Circular A-110, and utilizes the grace period allowed in the Uniform Guidance. For information about acceptable methods of procurement at different thresholds, refer to Uniform Guidance Methods of Procurement to Be Followed (2 CFR §200.320).
Green Purchasing Policy
The Task Force on the Environment, sponsored by the President’s Office and overseen by the Office of Sustainability, has drafted a Green Purchasing Policy to assist Holy Cross’s objectives towards supporting Campus Sustainability and reaching its specific aim of being Carbon Neutral by the year 2040.
Supplier Diversity
The College is committed to maintaining an equitable and competitive business environment.
Student Payment & Billing Questions
Student Accounts
Student Accounts handles the charging and collection of various fees including tuition, housing, food plans, health insurance and other fees. We also apply financial aid and payments.
Student AccountsContact Us
| Proxy Email Address | Common Questions |
|---|---|
| accountspayable@holycross.edu | Invoice payment and ChromeRiver questions |
| budget@holycross.edu | Budget and chart string questions |
| bursar@holycross.edu | Student billing questions |
| contracts@holycross.edu | All contracts and speaker agreements |
| controller@holycross.edu | Accounting questions |
| giftaccounting@holycross.edu | Gifts, grants, and endowment questions |
| payroll@holycross.edu | Payroll questions |
| purchasing@holycross.edu | PCard, Egencia/travel, preferred vendor and bid support, general purchasing questions |
| touchnet@holycross.edu | Touchnet marketplace questions |
| treasury@holycross.edu | College banking, debt obligations, and other financial compliance |