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Time Off & Time Away

Authorized Time Away from Work

The following are considered authorized absences from work. For more detailed information  please refer to section 4.20 Authorized Absences from Work  in the College Employee Handbook (PDF).

Personal Days
Sick Time


    To view information on leaves, please click here.


    Holy Cross observes eight traditional holidays and four floating holidays each year: 

    Traditional Holidays:

    • New Year's Day
    • Good Friday
    • Memorial Day
    • Independence Day
    • Columbus Day
    • Thanksgiving Day
    • Day after Thanksgiving
    • Christmas Day

    Floating Holidays:

    • Labor Day
    • Veterans Day
    • Martin Luther King Day
    • President's Day

    *If one of the traditional holidays falls on a Sunday, it will be observed on Monday.

    Schedule for Christmas 2018 and New Year's 2019 Holiday with Additional Time Off:

    In order that College employees may enjoy some extra time with their families during the holiday period, the College has the following additional days off:  

    • Monday, 24 December 2018
    • Tuesday, 25 December 2018 Christmas Day
    • Wednesday, 26 December 2018
    • Thursday, 27 December 2018
    • Friday, 28 December 2018
    • Monday, 31 December 2018
    • Tuesday, 1 January 2019 New Year's Day

    Personal Days

    Non-exempt employees are eligible for three personal days with pay each fiscal year (July through June).·Personal days will be available to use after 90‐days of employment and completion of the introductory period review. Unused personal days may not be carried over to the next fiscal year, may not be taken after notice of termination is given and are not paid upon termination.

    Exempt may use up to three days of their sick time as Administrative Personal Time each fiscal year.


    Each fiscal year you accrue vacation with pay which you are eligible to take in the following fiscal year. Vacation is scheduled at your request, provided departmental staffing and workload permit and approval is given by your department head.

    Effective 6/13/14, The revised vacation policy will allow administrators and staff are able to carry forward up to one week of the previous year's earned time, based on a normal schedule, not to exceed 40 hours. Vacation carry over time must be used no later than 30 September or be forfeited. For example, if you accrued 80 hours of vacation time during fiscal 2013 (July 1, 2012 - June 30, 2013), under the former policy, you would need to take this vacation time by August 31, 2014 or lose any untaken time. Under the new policy, you would be allowed to carry-forward up to 40 hours of accrued time through September 30, 2014. As of October 1, 2014, any unused vacation accrual from the 2013 fiscal year will be forfeited.

    Videos on how to enter vacation carry over time in the KRONOS time recording system:

    The system would repeat for each subsequent fiscal year. Additionally, new employees, in their first 12 months of employment, will be entitled to borrow accrued vacation time from their regular annual accrual balance after 90 days of employment (with approval of supervisor). Any borrowed vacation time will be reduced from the regular July 1st earned vacation balance.While the College understands utilizing earned vacation time during the 12 month fiscal year (July-June) is not always feasible, the carry period is intended to support employee's ability to use their accrued vacation time. It is imperative that managers and supervisors encourage their staff to take advantage of their vacation time throughout the year to rest, rejuvenate, and spend time with their family and friends. 

    Non-exempt vacation accrual
    Non-exempt employees accrue vacation at the rate of .83 days per month of completed service. After 7 years of continuous service the monthly vacation accrual rate increases from .83 days to 1.25 days for each month of service. After 15 years of continuous service the monthly vacation accrual increases from 1.25 days to 1.66 days for each month of service.· If your position is less than 52-weeks, your vacation time must be taken within the budgeted weeks allotted to your position.

    Exempt vacation accrual
    Exempt employees accrue vacation at the rate of 1.66 days per month of completed service.·

    Sick Time

    Exempt and non-exempt employees are eligible for sick pay as follows:
    Full time employees will accumulate 1.25 days of paid sick leave for each month of completed service, up to a maximum total of 120 days. Sick days will be at full pay and, once accrued, may be taken for absences necessitated by a disabling illness or injury.

    If you are going to be absent or late because of illness or any other reason, you must call your immediate supervisor or department head prior to your scheduled starting time to report your absence, the reason for it and date of expected return.