Visitors On Campus - Policy

Updated: August 26, 2021

Visitors, vendors, contractors and consultants are permitted on campus and other College property in compliance with this policy. Departments hosting visitors or engaging vendors, contractors or consultants who will come to College property or who will interact in person with College employees, students or clients, must provide this policy in advance to those persons. 

Fully Vaccinated Visitors, Guests, Vendors, Contractors and Consultants

While the College is in Green or Yellow Alert status, fully vaccinated visitors, vendors, contractors, and consultants are permitted on campus with no limitations.

All guests must follow the campus mask policy.

Where food and drink is served indoors, visitors and guests 12 years of age or older must show evidence of being fully vaccinated before entering into the area. 

Non-fully vaccinated guests and visitors 12 years of age and older are not permitted at such events (including, but is not limited to, sporting events, banquets, dinners, luncheons, and receptions) unless a medical accommodation is granted. See the section on Non-Fully Vaccinated Guests and Visitors for accommodation information. 

Hosts of visitors attending events where food and drink may be served must validate guest vaccination status when they arrive at applicable events. Acceptable methods of validation include photo identification plus one of the following:

Hosts must inform third parties that, if they choose to use a digital mechanism, they should enroll in it at least 24 hours prior to their arrival on campus.

Hosts must notify visitors that visitors must contact Human Resources at least 5 days in advance to discuss the availability of reasonable accommodations. Please see the Reasonable Accommodation Procedures for Employees, Applicants for Employment and Third Parties for further information.

For more information, see the “Hosting Guide to the Visitors Vaccination Policy”.

Non-Fully Vaccinated Visitors and Guests

While the College is in Green or Yellow Alert status, non-fully vaccinated visitors, vendors, contractors and consultants are permitted on campus but must wear a mask at all times while indoors and must maintain six feet of physical distance from others.

Non-fully vaccinated visitors and guests may not attend indoor events where food or drink is served. Individuals with disabilities may contact Human Resources to discuss the availability of reasonable accommodations.

Please see the Reasonable Accommodation Procedures for Employees, Applicants for Employment and Third Parties for further information.

Vendors, Contractors and Consultants

All Vendors, Contractors and Consultants must be fully vaccinated if they will be working on College property. During negotiations with these third parties, hiring departments must inform prospective third parties about our requirements. During final negotiations, third parties should attest to their vaccination status in this attestation form.

On arrival on College property, hiring departments must validate their vaccination status via the process outlined above.

Individuals with disabilities may contact Human Resources to discuss the availability of reasonable accommodations. Please see the Reasonable Accommodation Procedures for Employees, Applicants for Employment and Third Parties for further information.

While the College is in Green or Yellow Alert status, non-fully vaccinated vendors, contractors and consultants are permitted on campus but must wear a mask at all times and must maintain six feet of physical distance from others, provided, that those working outside, or in construction areas with no access to other interior space on campus, may receive an exception from the physical distancing requirement as necessary.

Mandatory Safety Protocols

  1. Guests, visitors, vendors, contractors, and consultants may not come on campus or other College property if they are ill, have received a positive COVID-19 test in the last 10 days, exhibit symptoms consistent with COVID-19.
  2. Guests, visitors, vendors, contractors who are not fully vaccinated and have been identified as a “close contact” of someone positive with COVID-19 within the last 14 days may not come to campus or other College property until they have concluded their quarantine.
  3. Guests, visitors, vendors, contractors, and consultants must notify the department that hosted them AND the College’s Isolation and Quarantine Coordinators by sending an email to iqcoordinator@holycross.edu if they test positive within 48 hours of being on campus or other College property.
  4. Guests, visitors, vendors, contractors, and consultants must follow all relevant federal and state travel orders. 

When the College is in Orange or Red Status, Guests, Visitors, Vendors, Contractors and Consultants may have their access to campus restricted. Such circumstances will be clearly indicated on the coronavirus website when applicable, and communicated widely to stakeholders.

This Policy is effective immediately. The College, at its option, may change, supplement, delete, suspend, or discontinue all or any part of this policy at any time without prior notice.  The College may interpret this policy in its sole discretion. Questions regarding this policy may be sent to accesstocampus@holycross.edu.

Definitions

“Fully Vaccinated”: Individuals who receive an Approved Covid-19 Vaccine (defined below) will be considered “Fully Vaccinated” consistent with guidance issued by the CDC or World Health Organization.

“Approved COVID-19 Vaccine”: A COVID-19 vaccine that has been granted final approval or Emergency Use Authorization from the U.S. Food and Drug Administration or final approval or emergency use authorization from the World Health Organization.