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Vendors and Contractors

Temporary policy on-campus access for vendors and contractors during the COVID-19 emergency.

Last updated: Sept. 8, 2020

  1. Effective immediately, we are limiting access to campus to essential vendors and contractors, as approved by members of the Executive Team. A vendor or contractor is “essential” if their services are required to conduct an essential business activity on campus and this activity cannot be conducted remotely.
  2. Deans, directors, and department heads may authorize essential vendors and contractors to come onto campus to complete their designated work, subject to the safety standards below.
  3. Consistent with our obligations under the Massachusetts Reopening Guidelines, we are not permitting third parties to solicit or “table” on campus until further notice.
  4. The authorizing dean, director, or department head must authorize the vendor or contractor in writing and must maintain a log of all vendors and contractors that come onto campus, including name; contact information; and dates, times, and places on campus. Authorizing deans, directors, or department heads must use the Return to Campus process and request approval by sending an email to returntocampus@holycross.edu
  5. The authorizing dean, director, or department head is solely responsible for communicating and ensuring compliance with the following safety standards:
    1. Prior to coming onto campus, all vendors and contractors must watch the CDC video, “COVID-19 Stop the Spread of Germs” available at: https://www.cdc.gov/video/vaccines/317152_STSGerms.wmv
    2. Vendors and contractors may not come on campus if they are ill, exhibit symptoms consistent with COVID-19, or have been identified as a “close contact” of someone positive with COVID-19 within the last 14 days;
    3. Vendors and contractors must limit access on campus to the greatest extent possible, accessing only those areas on campus in which they have a business purpose;
    4. Each vendor and contractor must maintain physical distancing of six feet or more from other individuals unless this creates a safety hazard due to the nature of the work or the configuration of the workspace.
    5. Vendors and contractors are subject to the universal mask policy.  
    6. Vendors and contractors must wash and/or disinfect hands as often as possible;
    7. In the event a vendor or contractor tests positive within 14 days of being on campus, this individual will notify the College at covidreport@holycross.edu.
  6. The College may make changes of any nature at any time to this Policy as it deems necessary in response to the conditions posed by the current pandemic.
  7. Questions regarding this policy may be directed to the COVID Compliance Team at covidreport@holycross.edu.