See Also
Attendance Policy
STANDARDS OF ATTENDANCE 2008-2009
Substitution
As a student worker, you are required to find a sub for any shift that you will miss for any reason. This is your best option for maintaining your attendance record and achieving your perfect attendance bonus. The same website used to sign up for shifts (Kimball Dining Hall Shift Registration) at the beginning of the semester will give you the ability to access other student employees who are available to cover shifts when you have a conflict and help you to keep your attendance record in good standing. Simply log into the website and select the shift that you need a sub for. You can even add a message describing why you can’t work or thanking your sub in advance!
Those students who commit to subbing for a shift are responsible for working it unless they withdraw from the shift 24 hours in advance. In this case the original student is again responsible for covering the shift (or finding another sub). The substitute should inform the shift Captain upon arrival that he/she is your substitute.
In the event that the sub does not show up for the shift, he/she will have one unexcused absence on their record, and will have one week to make up that absence.
Amnesty and Make-up Shifts
You may work one Amnesty or Make Up Shift to erase one unexcused absence. If you choose to do a Make Up Shift, you will have one week to make up your unexcused absence. Otherwise, your opportunity to erase your absence will be to work an Amnesty Shift. These shifts will be in addition to your regularly scheduled shifts.
Amnesty Shifts: Monthly special meal events during the year that require
extra workers.
Make Up Shifts: Weekly shifts that are recognized as being short-staffed.
You will receive an e-mail with a list of these shifts to choose from once you miss a shift. You must notify the Student Employment Office and respond as to which shift you’ve selected to erase your absence. Amnesty and Make Up Shifts can only be scheduled through the Student Employment Office.
Please Note: A student employee is limited to a total of 4 Make Up Shifts per semester. Amnesty and Make up Shifts can not be combined with subbing for another co-worker. In addition, missed weekend shifts can only be made up during another weekend shift.
If you do not erase your absence it can place your bonus in jeopardy. In addition, further disciplinary acts could follow, up to and including termination.
Please Note: A total of three unexcused absences are cause for immediate termination.
Call-In Policy
In the event that you become ill and cannot work, you should call your dining unit at least 30 minutes prior to the start of any Breakfast Shift and at least two hours prior to any other shift. When you call in, ask to speak with the Coordinator, Captain or Manager on Duty, or KSO. Only they can accept your calls – do not leave messages. To account for your absence, you will be asked to provide an official note from Health Services within one week's time indicating that you were too ill to work that shift. In the case that a note is not presented you will be required to complete a make-up for your missed shift.
Inclement Weather
The College does not close for inclement weather, unless the Governor of the Commonwealth of Massachusetts declares a State of Emergency. However, Holy Cross Dining and its employees are considered essential personnel and must continue to provide uninterrupted service. If a storm is forecasted that may hinder your ability to get to work, please secure a substitute for your missed shift as you will still be responsible for the shift.
Excused Absence
Any absence from work due to an academic or a varsity sport mandatory commitment or illness can be excused. However, the student must request from Health Services, Varsity Coach, Faculty or Administrator a letter or e-mail of excuse. Letters of excuse must be written on Holy Cross Letterhead or can be sent via e-mail to mrollo@holycross.edu. Any note not on official letterhead will not be accepted. These notes should be brought/sent to the Kimball Student Employment Office within one week's time and not given to the shift Captain.
Captains do not have the authority to excuse you from a shift. All other absences are considered unexcused. In the case of a serious or emergency situation, the Student Employment Office should be notified as soon as possible. The Student Employment Coordinator will make the judgment of an excused absence on a case-by-case basis.
Working Extra Shifts
All Dining Student Employees are permitted to work extra shifts providing they have the Manager's permission and the shift is understaffed. Please note that working extra shifts beyond your scheduled ones do not make up for unexcused absences. Working extra shifts are purely voluntary and unrelated to your absence record.
Please Note: A total of 20 hours between your regular schedule and shifts picked up is not to be exceeded, except for in unusual circumstances.
We understand that you are students first and employees second. However, as a provider of service to the Holy Cross community, we have a responsibility to provide a consistent, quality level of service. Without the student work force, in appropriate numbers and at the proper time, we cannot provide the service that should be provided.